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Step-by-Step Guide: How to Send an Invoice from PayPal in Minutes - Printable Version

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Step-by-Step Guide: How to Send an Invoice from PayPal in Minutes - juliet1242 - 08-08-2025

In today's fast-paced digital economy, sending invoices electronically is not just convenient—it’s essential. PayPal invoice services make it easy for freelancers, small businesses, and even individuals to request payments professionally. This article walks you through how to send an invoice from PayPal, covering various platforms and scenarios to help you get paid faster and more efficiently.
 
How Do I Send an Invoice Through PayPal?
Wondering how do I send an invoice through PayPal? Here's how:
  1. Log into your PayPal account at paypal.com.
  2. Navigate to “Pay & Get Paid” and click on “Invoicing.”
  3. Click “Create Invoice.”
  4. Fill in all the necessary details:
    • Recipient’s email address
    • Item description, quantity, price
    • Due date and payment terms
  5. Click “Send” to email it directly to your client or click “Share Link” for manual delivery.
This method is the most direct way to learn how to send invoice PayPal offers through its web dashboard.
 
How to Send Invoice on PayPal App
If you're using a smartphone or tablet, here's how to send an invoice from PayPal using the app:
  1. Download and open the PayPal app.
  2. Tap the menu icon, then select “Invoices.”
  3. Tap “Create Invoice.”
  4. Add:
    • Customer email
    • Service details and amount
    • Tax, shipping, or discount (optional)
  5. Tap “Preview”, then “Send” when ready.
This mobile option is ideal if you're always on the go but still need to understand how to send invoice PayPal lets users handle on mobile.
 
How Do I Send an Invoice Through PayPal for Free?
Good news—PayPal invoice creation is absolutely free. You only pay a small transaction fee when the customer makes a payment.
To answer how do I send an invoice through PayPal for free, just follow these steps:
  • Use the standard PayPal.com invoicing tool or mobile app.
  • Send unlimited invoices without subscription fees.
  • Payments received will incur a small percentage-based fee, which varies by country.
So, if you’re learning how to send an invoice from PayPal, remember: sending is free—you’re only charged when you get paid.
 
How to Send an Invoice on PayPal Without a Business Account
You don't need a business account to figure out how to send invoice PayPal allows. A personal PayPal account can also create invoices.
Follow the same process:
  • Log in to PayPal
  • Click “Pay & Get Paid”
  • Choose “Invoicing”, then “Create Invoice”
You’ll still be able to include all invoice details and collect payment. However, a Business account offers more customization, branding options, and integration tools.
 
PayPal Invoice Example
Here’s a basic PayPal invoice example layout:
Item Description
Quantity
Unit Price
TotalLogo Design
1
$100
$100.00
Website Hosting (1 year)
1
$120
$120.00
Subtotal


$220.00
Tax (10%)


$22.00
Total


$242.00
With this, clients can clearly see what they’re paying for, making how to send an invoice from PayPal not only easy but also professional.
 
PayPal Invoice Fee
Understanding the PayPal invoice fee structure is key to pricing your services accurately.
  • Standard transaction fee: 2.99% + $0.49 (U.S. Domestic)
  • International payments: Higher fees depending on the country
  • Micropayments: Alternate fee structures for transactions under $10
There is no fee for creating or sending the invoice, only when funds are received. This should be factored into your pricing.
If you're still wondering how to send money through PayPal invoice, just remember the fee is automatically deducted once payment is completed.
 
How to Send an Invoice on Gmail
You can’t directly create a PayPal invoice from Gmail, but you can:
  1. Create the invoice on PayPal.
  2. Copy the invoice link.
  3. Open Gmail and compose a new message.
  4. Paste the PayPal invoice link into the body of the email.
This method allows you to send professional invoices via Gmail, making it easy for clients to click and pay securely.
It’s a clever workaround when you're learning how to send invoice PayPal users often prefer for its security.
 
Conclusion
Knowing how to send an invoice from PayPal empowers you to run your business efficiently. Whether you’re on a desktop or using the mobile app, with or without a business account, PayPal gives you all the tools to invoice clients quickly and get paid faster. With customizable templates, no subscription fees, and real-time tracking, PayPal invoice solutions are both reliable and professional.
 
FAQs
Q1: Can I send an invoice on PayPal without charging a fee?
A: Yes, sending an invoice is free. However, PayPal charges a fee once you receive payment.
Q2: Can I send an invoice from a personal PayPal account?
A: Absolutely. You don’t need a business account to learn how to send an invoice from PayPal—any verified account will do.
Q3: How do I send money through PayPal invoice to another user?
A: Instead of sending money directly, you create an invoice and email it to the user. They then pay via PayPal.
Q4: Can I automate recurring invoices on PayPal?
A: Yes, with a business account, you can set up recurring billing for repeat clients.
Q5: How long does it take to receive payment via PayPal invoice?
A: Instantly after the client pays. Funds appear in your PayPal balance right away.