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How Do I Send an Invoice through PayPal? A Simple Guide for First-Time Users - juliet1242 - 08-08-2025
If you're a freelancer, small business owner, or entrepreneur, how do I send an invoice through PayPal is a question you’ll eventually ask. Invoicing clients through PayPal is simple, fast, and effective. Whether you’re selling products or offering services, sending invoices ensures you get paid securely. In this comprehensive guide, we explain how to send an invoice from PayPal, including free options, mobile usage, and best practices.
What Is a PayPal Invoice?
A PayPal invoice is a professional bill that you can create and send to your clients directly from your PayPal account. It contains itemized details of services/products, cost, payment terms, and your contact information. Clients can pay using their PayPal balance, credit/debit card, or bank account.
How Do I Send an Invoice Through PayPal?
To understand how do I send an invoice through PayPal, follow the process below. It works for both business and personal accounts, although business accounts offer enhanced invoicing tools.
Step 1: Log in to Your PayPal Account
Go to PayPal.com and sign in using your credentials.
Step 2: Navigate to the Invoicing Section
· On the dashboard, click on "Pay & Get Paid".
· Under the "Accept Payments" section, select "Create and manage invoices."
Step 3: Click "Create Invoice"
PayPal provides customizable templates to generate professional invoices. You can save templates for future use.
Step 4: Fill in Invoice Details
Here’s what you need to include:
· Bill To: Client’s name and email
· Item Details: Description, quantity, rate
· Due Date: When payment is expected
· Tax, Discounts, Shipping: Optional but available
· Notes: Add terms, refund policy, or thank-you message
Step 5: Preview and Send
After entering the details, click "Preview" to ensure all information is correct. When ready, hit "Send". Your client will receive an email with a secure payment link.
How to Send an Invoice from PayPal App
If you prefer mobile, how to send an invoice from PayPal app is equally straightforward.
1. Open the PayPal App on your mobile device.
2. Tap “Payments” then “Create an Invoice.”
3. Enter the invoice details as above.
4. Tap “Send” — the invoice is emailed to the client instantly.
This mobile option is ideal for on-the-go freelancers and service providers.
How to Send an Invoice on PayPal without a Business Account
If you’re wondering how to send an invoice on PayPal without a business account, the answer is: you can. Personal accounts can also create invoices, although they lack some branding and automation tools.
1. Log in to your personal PayPal account.
2. Visit the Invoicing section via the “Send & Request” menu.
3. Follow the same steps to create and send your invoice.
However, to scale or look more professional, upgrading to a business account is recommended.
How to Send Money through PayPal Invoice
Now that your invoice is sent, the next step is how to send money through PayPal invoice — from the client’s perspective.
· The client opens the email and clicks “Pay Invoice.”
· They can pay using:
o PayPal balance
o Debit/Credit card
o Linked bank account
· Once the payment is made, both parties receive a confirmation.
As a seller, you get the money deposited into your PayPal account. You can then withdraw it to your bank or spend it directly.
Is It Free to Send an Invoice Through PayPal?
Yes, how do I send an invoice through PayPal for free is a valid question. Creating and sending invoices on PayPal is completely free. However, when your client pays the invoice, PayPal charges a processing fee. As of now:
· Standard Rate (U.S.): 2.9% + $0.30 per transaction
· International Payments: Additional currency conversion fees may apply
There are no subscription fees or monthly costs involved in invoicing.
Benefits of Using PayPal Invoicing
· Ease of Use: Minimal setup; anyone can do it.
· Security: Encrypted transactions and fraud protection.
· Payment Flexibility: Accepts multiple payment methods.
· Tracking: Real-time tracking and reminders.
· Professionalism: Customizable templates and branding.
Tips to Improve Your PayPal Invoices
1. Use Branding: Add your logo and business name.
2. Clear Descriptions: Itemize everything properly.
3. Set Payment Terms: Avoid ambiguity by setting deadlines.
4. Enable Partial Payments: Useful for deposits and installments.
5. Add Late Fees: Encourage timely payments.
Conclusion
Knowing how to send invoice PayPal is a vital skill for modern entrepreneurs. Whether you use the desktop site or the app, how to send an invoice from PayPal takes just minutes. It’s free, efficient, and gives you access to one of the world’s most trusted payment systems. If you're just starting out or running a large-scale business, PayPal invoicing ensures that you get paid securely, fast, and with professionalism. Now that you understand how to send money through PayPal invoice, you're one step closer to streamlining your cash flow.
FAQs
1. How do I send someone an invoice via PayPal?
Log in to PayPal, go to the invoicing tool, click “Create Invoice,” fill in the details, and click “Send.”
2. Can I send an invoice on PayPal without a business account?
Yes, personal accounts can also send invoices, though business accounts offer more advanced features.
3. Is it free to send invoices via PayPal?
Yes, sending invoices is free. PayPal only charges when the client pays the invoice.
4. Can I send an invoice from the PayPal app?
Absolutely. The PayPal mobile app supports full invoice creation and sending functionality.
5. What payment methods can clients use to pay a PayPal invoice?
Clients can pay via PayPal balance, bank accounts, debit cards, or credit cards.